1. Must be a high school graduate. Education/training in accounting preferred.

 

2. Prior computer experience with experience in accounting software.

 

3. Excellent organizational and communication skills.

 

4. Four to six years previous financial/bookkeeping experience.

 

5. Understanding of financial terminology & spreadsheets.

 

6. Must carry out duties with total honesty, integrity, confidentiality and maintain cordial compatibility with the rest of the staff.

 

7. Must be flexible.

 

DUTIES AND RESPONSIBILITIES OF THIS POSITION INCLUDE (BUT NOT LIMITED TO) THE FOLLOWING:

 AS FINANCIAL SECRETARY:

 

1. Work with ACS to maintain all church accounting actions.

 

2. Post contributions weekly. Prepare contribution statements and mail quarterly.

 

3. Enter and process accounts payable for church and kindergarten program, Prepare1099s atyear end.

 

4. Prepare financial statements for the church and kindergarten for business meetings

 

5. Banking responsibilities include making deposits for the church and kindergarten; as wellas, performing bank reconciliation on all accounts

 

6. Meet with Finance Committee monthly and more frequently during budget preparation.

 

7. Prepare payroll for church office staff and kindergarten staff weekly. All non-exemptemployees must submit a signed timesheet weekly in order to receive pay.  Included inpayroll function are the following tasks: calculate and prepare payroll taxes, W2’s and W3’s.

 

AS MINISTRY ASSISTANT:

 

1. Serve asMinistry Assistant to the senior pastor by

• Maintaining personnel files on all church employees, including the kindergarten staff.

Be sure each file has the following current information:  home address, phone number,

copy of driver’s license if periodically driving a church vehicle, emergency contact numbers, copies of performance evaluations, a signed copy of last page of personnel manual acknowledging receipt of this manual and any personnel memorandums given to employees, W-4, I-9(verification of citizenship), and Kentucky Report of Hire.

• Assisting Pastor with secretarial functions such as typing letters, filing, dictation of sermons, preparing departmental bulletins and reports, etc. as requested.
• Making travel arrangements for pastor and staff. Also, setting travel and hospitality arrangements for all guest speakers, evangelists or music groups.
• Serving as recording secretary for staff meeting and other meetings when needed.

 

2. Proof all publicationsfor spelling, grammar, and factual errors.

 

3. Contact families regarding baptism. Confirm baptism interviews and services.  Maintain all records for baptisms.

 

4. Assist in answering of telephones

 

5. Prepare weekly Sunday Review and Evaluation information sheet(SRE)

 

6. Prepare Sunday school and children’s church attendance sheets. Compile weekly attendance reports for Sunday school.  Run searches and reports from Database to include attendance percentages for outreach, class attendance summary forSS, etc.

 

7. Maintain Church membership rolls, files, and data systems

 

8. Program phone tree messages (if needed)

 

9. Cross-train with other office staff to become proficient in their work assignments and responsibilities.Cross train ministry assistant regarding ACS and financial data entry.

 

10. Order all of the paper supplies for the church.

 

11. Pick up mail at post office and sort/distribute. This process needs to be coordinated with other office staff and ministers to minimize numbers of trips outside the office and maximize office work.

 

12. Assist greeters’ ministry in maintaining supplies for greeter’s areas.

 

13. All other duties as assigned by the pastor

 

14. Shall be responsible to and under the supervision of the Pastor